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Market Charter (pdf file 138 KB) or click on the links
Purpose of the
Definition of Terms
Market Hours of Trading
Making an Application
for a Stall
Products to be sold
Who May Sell?
Quality of Produce
Setting of Prices
Labelling and Signage
Health and Safety
Clean Up and Rubbish
Fund Raising Activities
PURPOSE OF THE CHARTER
purpose of the Boyanup & Districts Farmer’s Market is to help
producers, processors and local artisans to sell their goods direct
to the public, near their source of origin, creating benefits to
both the market participants and the local
Producers must have grown, bred, caught, pickled, brewed,
smoked or baked the goods themselves or constructed them from local
raw materials. Where there is a perceived need for specific
produce not currently sold at the market, this product can be
sourced from outside the local area, but must be sold at the market
by the producer or an employee of the producer. The selection
of produce and goods available at the Farmers’ Market will vary
Boyanup & Districts Farmer’s Market will:
1. Provide a focus for, and act as facilitator in the
promotion of producers of the Region resulting in growth,
development and promotion of regional produce
2. Provide growers and artisans with the opportunity to
network and develop their skills and, through direct contact with
their customers, gain greater knowledge of customer
3. Regularly provide a variety of local and quality fresh
produce and selected cottage crafts of an affordable nature to the
residents of and visitors to the Boyanup and Districts region
4. Provide an atmosphere that builds on our sense of
5. Provide a variety of fresh produce grown within the
6. Provide an opportunity for the consumer to purchase
directly from the producer
7. Provide a place where people can shop in a friendly and
The primary aim of the market is to develop a friendly and social
environment where consumers and producers are brought
This Charter outlines the principles, rules and guidelines
necessary for the Farmer’s Market to operate
Boyanup & Districts Region
purposes of the Association the Boyanup & Districts Region is
defined as the Shires of Capel, Dardanup, and
producing, and/or manufacturing products directly from primary
produce grown and or bred, inside the Boyanup & Districts
industry type craftspeople manufacturing goods using local raw
materials from the Boyanup & Districts Region at the discretion
of the MMG .
person responsible for the monthly co-ordination of the market, as
contracted by the Market Management Group.
Market Management Group (MMG)
representing growers and other interested parties responsible for
decisions regarding the overall management and operation of the
persons only whose names are on approved stall application forms
and have paid all necessary fees to the Market Manager.
products that appear badly marked, poor quality, over ripe, fruit
fly infested, other pest infestations (presence of mealy bug, sooty
mould etc), and as determined by the Market Manager.
Farmers’ Market will be held in the grounds of the Boyanup Memorial
Park, on the corner of the South West Highway and Charlotte Street,
Boyanup during October to May and Hugh Kilpatrick Memorial Hall
from June to September.
Farmers’ Markets will be held on the fourth Sunday of each month or
as determined by the MMG.
MARKET HOURS OF
1. The market will
operate on Sunday mornings from 8am until 12 noon
2. Stallholders must not begin trading until the Market
Manager has signalled that the market is open for the day (by way
of the ringing of a bell)
3. Stallholders must be ready and set up by 8am to commence
trading immediately after the bell has rung, and stay until 12 noon
– even if completely sold out. Stallholders must not pack up
their stall, but instead display a sign to indicate that they have
MAKING AN APPLICATION FOR A
Interested producers wishing to sell produce must provide a
completed market application form to the Market Manager and pay the
appropriate stall fees.
Market Manager on behalf of the Market Management Group has the
authority to reject applications that do not comply with stated
approval is given, the permit to trade applies for the duration of
If the number of applications exceeds the available stalls, or
there are too many applications to sell the same type of produce,
the Market Manager will give priority access to:
1. Seasonal members of the Association
2. Registered members of the Association
3. Producers/manufacturers from within the Boyanup &
4. Producers who have the earliest registration date.
5. Stall holders who have traded previously in the Boyanup
& Districts Farmer’s Market
6. Certified Organic Producers
Members of the Market Management Group will also be offered
priority access to the trade at the market regardless of the above
criteria, in acknowledgement of the voluntary work done on behalf
of all potential stallholders. A waiting list will be
developed and maintained if necessary. A ratio of 1/10 will
be maintained to ensure there is not an oversupply of any one
Market Manager will work to ensure that a broad range of produce is
available, and that the market is not dominated by one particular
type and/or variety of product.
The Boyanup & Districts Farmer’s Market reflects the
rural lifestyle of this area, and the Committee welcomes stalls
that have produce and crafts that also reflect this lifestyle.
The variety and quantity of fresh produce at each market must
exceed the quantity of processed/manufactured/value-added products
offered for sale.
The decision of the Market Manager in all matters relating to
the running of the market shall, on the day, be final and the
management Committee reserves the right to refuse any products that
are not in keeping with the farm/rural theme of these
markets. Appeals may be made to the Market Management Group,
Stallholders will be required to pay the appropriate fee to the
Market Manager prior to or at commencement of trade. Payment
shall be made by way of cash or cheque made payable to the Boyanup
& Districts Farmer’s Market Association.
The appropriate stallholder fees shall be set by the Market
Management Group on an annual basis, and will reflect the cost of
running and promoting the market. From October 2005, the
appropriate fees per market are:
• $240 per season (12 markets) (seasonal members)
• $25 per stall (non-members)
PRODUCTS TO BE
products sold must be produced, caught, grown or raised in the
Boyanup & Districts Region or manufactured by the stallholder
primarily from produce grown in the Boyanup & Districts
Region. The Market Manager may request proof of authenticity
of the produce grown and if necessary visit the grower’s
the required primary produce for manufacturing is unavailable from
within the Boyanup & Districts Region, primary produce grown or
bred outside the Region will be accepted as input into the value
adding process inside the Boyanup & Districts
Products from the surrounding region may be accepted where such
products are not available locally, and it adds variety to the
market. The inclusion of stallholders selling such products
will be at the discretion of the Market Manager.
• The produce must have been reared or grown or manufactured
by the producer/business named on the application form and have
spent at least 50% of its life on the producers land
• This market does not permit the
purchasing/re-packaging/selling on of finished or imported
• Value-added products will not exceed 50% of all produce
available for sale at any one market.
• The stallholder may sell only products listed on their
approved application form.
WHO MAY SELL?
the producer, his/her family, or employees directly involved in
production will be permitted to sell the produce.
Non-producing retailers are not permitted to sell at the
Stallholders will make a commitment to sell, at least one week
in advance of each market.
those stall holders who pre-pay at least one week in advance will
have a confirmed site for that market. Those who arrive
without pre-paying will only be allowed to sell if space is
available and other requirements met.
unforeseen circumstances occur such that the stallholder is not
able to attend the next committed market, the stallholder must
provide a minimum of 3 days notice (i.e. on or before the Wednesday
of the week of the market) to the Market Manager. A credit of
the pre-paid fee will then be provided to the stallholder.
Failure to notify the Market Manager with sufficient notice will
result in forfeiture of the stall fee paid.
Stallholders must be in attendance between the advertised times
of 8.00am to 12.00 noon.
Stallholders are expected to be neat, suitably dressed, and to
deal with the public in a courteous manner. Stalls and
display equipment must be clean and tidy.
Market Manager shall regularly promote the market to consumers and
Stallholders must guarantee against selling unmarketable
produce, as defined earlier, and determined by the Market
Stallholders in breach of the charter will be required to
direct competition, for example - price under-cutting of other
stallholders, is not in keeping with the spirit of the
Market recognises that the consumers maintain the right of choice,
whilst enabling each stallholder to determine their own
Stallholders should ensure their measuring scales are
accurately calibrated, as per standard trading
stallholders will be expected to comply with the minimum
requirements of current trading standards regulations regarding
labelling and descriptions of goods.
organic produce must be certified by the relevant accrediting body
(e.g. NASAA, BDF) and be labelled ‘certified organic’.
Evidence of accreditation must be provided to the Market Manager,
prior to certified organic products being advertised and offered
prices (per kilo, per item) must be clearly visible.
stallholder must display a sign showing their name and farm address
every day they attend the market.
Stallholders must confine displays and signs to the stall site
and keep pathways clear for shoppers.
by stallholders is not permitted.
are only permitted within the market areas if appropriately
restrained on a leash.
All food stallholders must trade in accordance with the Health
Department of Western Australia’s
food-handling regulations, and other relevant local health laws
(e.g. value-added products such as baked and cooked items shall be
prepared in an “approved” kitchen)
Shire of Capel Principal Environmental Health Officer may request
to visit kitchen premises where products are
Stallholders must acknowledge that they have read and
understood the guidelines provided regarding ‘health and safety in
the marketplace’, by signing the accompanying acknowledgement form
as supplied by the Shire of Capel.
the responsibility of stallholders to carry their own with public
liability and product insurance and must present a certificate of
currency when booking
Holders participate in the Boyanup & Districts Farmer’s Market
at their own risk and are required to indemnify and hold harmless
the Boyanup & District Farmer’s Market against any claim for
damages, costs, claims, expenses and liabilities, (including
without limitations consequential loss and loss of profit) in
respect of any loss, damage, injury, disease or death caused
through any of the Stall Holders activities at the Boyanup &
Districts Farmer’s Market.
CLEAN UP AND
stallholders must ensure that their stall site and the area that
surrounds it is left in a clean and tidy state once the market
closes each day. Failure of this requirement may result in
the permit to trade being revoked.
Stallholders must remove all of their rubbish and packaging
from the site.
Market Manager will ensure that rubbish bins are provided for
Musicians, entertainers and/or buskers will be permitted to
perform at the Farmer’s Market or in the vicinity of the Boyanup
Memorial Park on market days only by prior arrangement with the
Market Management Group.
Fund raising activities at the Market will be
restricted to those organised by the BDFMA for the purpose of
funding the operation of the market. Community groups may
apply to the Market Management Committee to run fund raising
activities that do not compromise any of the Market Management
group’s fundraising efforts, nor any of the stallholder’s